Open Know-How Processes WG Minutes, March, 18th 2022


  • Max Wardeh
  • Antonio Anaya
  • Kaspar Emanuel
  • Julian Stirling
  • Ronald Tumuhairwe


  1. Welcome
  2. Scope & objectives of the Working Group (WG)
  3. Review of current tools, platforms and resources (either in this meeting or as an action
  4. Next steps: action points, timeline

Action Ronald:
Contact Open Know-Where (OKW) working group chair (Anna Sera-Lowe) to delegate someone from OKW to join the processing working group.

Action Max: Discussion with Andrew about the Discourse considerations.
1. Welcome
2. Scope & objectives of the WG

  • Agreed that this working group will address overall processes for the IOPA standards, not only for the OKH discoverability standard.
  • The working groups should be ‘working in the open’ - information be readily available and accessible to public. Will need to set up tools and platforms accordingly.
  • This is to allow people interested in following the conversation about the processes related to developing and managing the standards, even if they are not directly involved in creating or managing them.
  1. Review of current tools, platforms and resources (either in this meeting or as an action

• Slack is a closed channel for communication, we should consider a more open communication channel

Change Requests
• Two types of requests
o Informal requests (‘this is what I would like to changes’, ‘have you made the changes’)
o Formal requests
o To be decided if PubPub comments are a suitable channel for submission and

Requests discussions
We explored these questions:

  • Via what channels can requests be submitted?
  • What is the triage / discussion / approval / rejection process? How does this process differ for different standards?
  • How do we track comments with no information being lost?
  • Processes to point people in the right way

Possible pathways to creating robust systems coming up with FRC processes for request management.
• Development of guidelines for requests.
• Set expectations on how best to engage with us (standards).
• Create a backlog management flow of issues.

Document versions
A discussion was held on possible processes for managing the versioning of standards and
the process for agreeing the release of new versions. It was agreed that the working group
will focus its work on the need to draft a proposed process for the respective standards’
maintenance working groups to review.

Brainstorm: Possible platforms for issue management formal /informal change requests?

  • Gitter
  • Zulip
  • Discourse
  • Gitlab

4.Next steps: action points, timeline

  • Research the suitability of Pubpub public comments as a channel for receiving and
    managing change requests
  • Creating a test community on PubPub for this WG to use to experiment with the available
  • Weekly meetings (Max and Kaspar) on how experimenting with different processes
  • Create / setup a Discourse forum to allow for ‘open search-ability’ without having to
    register on the platform
  • Start creating a draft for a proposed change request management process for the
    respective standards’ maintenance working groups to review
  • Follow - up on Discourse payment plan with IOPA Chair (Andrew)
  • Contact the Open Know - Where (OKW) Working Group chair (Anna Sera-Lowe) to identify
    someone to join in the Processing working group.